August 20, 2019, 5-7 p.m.
Please bookmark this page on your mobile device, as information is being added frequently. We appreciate your generosity and willingness to participate, and know this will be the best event yet!
Changes for 2019
We no longer provide table signage for sponsors, as most sponsors bring their own. Please bring whatever you’d like to identify your organization’s booth space. If you are a previous sponsor, we do have table signs available from previous years, but they must be requested by noon on Monday.
If you plan to bring a tent, we will provide carpet squares to protect the gym floor. Please notify us by noon on Monday if you did not include the information in your application.
Rules of the Road
No children under the age of 18 are allowed in the facility.
Booth space / tables will not be broken down prior to 7 p.m. Please prepare accordingly.
Please plan to have a minimum of 2 representatives per booth space. There will be thousands of eager students and having your booth space properly staffed is essential to event success.
If you will need power or if you plan to bring large equipment or a tent, you must contact us by the end of day on Monday. Email email@example.com or call 334.844-0107. If you listed power or other special needs in your vendor application form, those have been added to the event plan and will be available at your booth space on the day of the event.
If we have not picked up your prizes prior to the event, they should be delivered to "Prize Central" off court 3, upon your arrival. If you are a food vendor, find a student team member in an orange shirt to deliver the items to Prize Central (courts 2 and 3) for you.
Event Day contacts
Feel free to call or text.
Leanne Greene, Assistant Director, Marketing: 334-750-9711
Carson Bailey, Coordinator, Marketing: 334-703-3901
Activity Sponsors and food Vendors
Vendor setup begins at 3:30 p.m. We ask that all vendors be set up and ready to go no later than 4:30 p.m.
We will supply a table, and navy table cover for your table. Please leave everything at your table when packing up. We re-use supplies from year to year.
Food Vendors - A Taste of Auburn
Please bring the proper supplies for serving samples (napkins, small paper plates, toothpicks, cutlery, etc.).
We will supply bottled water.
NOTE: Please prepare to sample for the entire 2-hour period. It is very important that you do not break down your table if you run out of food. Please bring menus, coupons, etc., to make sure that you can be at your table and engaging with students until 7 p.m.
Loading / parking
all sponsors will park in the coliseum lot after loading
Courts 1-6 - Activity Sponsors will load/unload in front of the Recreation and Wellness Center at the basketball court entrance (Court 4). Please enter Heisman Drive from Wire Road. This will put you on the correct side of the street for loading/unloading. Staff members will be available with carts to assist you and will deliver your materials to your event space while you park. Parking will be available in the Arena lot or in the Coliseum lot.
MAC Gym - Food Vendors/Karaoke will load/unload behind the Recreation and Wellness Center entering the gates at Coliseum Drive. Staff members will be available with carts to assist you and will take your materials to your event space while you park. Parking will be available in the Coliseum lot. Vendors serving any type of food will be located in the MAC Gym unless booth space was secured in both spaces prior to the event.
Currently vendors with booth space secured in both areas are:
Students entering the event will be given a card containing names of event sponsors (confirmed/approved) listed in alphabetical order. They will be asked to visit your space to get their card stamped. As students visit your table, please stamp the card with the stamp provided. Students will redeem the card at Prize Central for the free event t-shirt. A minimum of four stamps are required (per card) to get the shirt.